corporate conference and event management

services

INSPIRATION, MOTIVATION OR ENTERTAINMENT

All great events have a point of difference. Conference Images can orchestrate the correct people to enhance your event ranging from Master of Ceremonies to Entertainers, Business Session Facilitators & Keynote Speakers.

WHAT WE OFFER, WE SPECIALISE IN

Accommodation

All accommodation is made under a block booking, we can also book pre and post accommodation for all your guests. We also offer you:

  • Collate rooming list and provide updates to venues
  • Modify ongoing amendments from attendees

Activities

We can offer your group activities, partners tours or team building exercises.

  • Create unique activities, leisure programs & team building exercises both on site and off site
  • Design partners tours

Administration

All you administration needs are covered from budgets to registration forms.

  • Name Tags - produce and assemble
  • Registration forms - print, distribute & process
  • Brochure - design, develop & distribute
  • Agenda - construct in conjunction with the client
  • Budget development & control
  • Printing & stationary
  • Conference Surveys
  • Contract Negotiation / Insurance policy's
  • Freight services

Budget

Let our team create a budget for you, no budget is to small to work with.

  • Prepare for the client and work within budget constraints
  • Budget development along client guidance
  • Regular reporting of budget

Cost Negotiation

We will make sure you get the best price.

  • Negotiate the best possible rate for accommodation, food & beverages packages
  • Conference Packages
  • Negotiate all transfers and off site venue costs

Creativity

Our team will offer new fresh ideas for every event, anything is possible with Conference Images

  • Create new, fresh ideas.
  • Follow through on each new idea 110% from start to finish

Contingency Plans

We have a plan B for all events, no matter what the weather or circumstance.

  • Development plans for last minute changes to events and venues.

Children's Programs

Need to bring the kids, we can create our own children's program

  • Children's programs can be designed to coincide with the convention program

Communication

Out team will keep you up to date with our every move

  • Repost to the committee as regularly as needed
  • Update attendees through brochures & flyers (ongoing up to the event)
  • Hotel liaison pre, prior and post event
  • Media attention

Entertainment / Audio Visual

We source the best and latest entertainment & we have our own Audio Visual technician onsite.

  • Source suitable entertainment
  • Source keynote and guest speakers
  • All lighting and sounds requirements for your event or convention
  • All lighting, sounds & AV requirements for guest speakers and entertainment

Event / Banquet Orders

  • Produce checklists
  • Running sheets for every event
  • Customise floor plans
  • Prepare matrix for off site activities

Food & Beverage

Select and compile the tastiest food and finest wines for your event

  • Negotiate costs and packages
  • Create and print all menus
  • Check all selected menus & beverages onsite

Meetings

Let out team come to your office for any meetings required

  • Attend meetings when required and report monthly to the client
  • Meet with sponsors regularly to ensure a successful event

Onsite Management

Conference Images will be onsite for your entire event. Any problems that arise we will be there to help.

  • Coordinate the day to day running of events
  • Manage sponsor requirements
  • Guest relation services
  • Control onsite suppliers
  • Liaise with venue representatives
  • Organise any room drops

Sponsorship

We source sponsorship for you.

  • Source, secure and manage sponsorship
  • Exhibition services

Venue Sourcing

Whether it is onshore of off shore we will find the right place for you.

  • Source the most suitable venue for the clients requirements taking into consideration
  • Budget and size of the group both for accommodation, food & beverage.

download our proposal

Please email hazel@cimages.com.au for upto date information regarding :
CONFERENCE PROPOSAL
INCENTIVE PROPOSAL
INCENTIVE DESTINATION OF THE MOMENT - South Africa
UNIQUE EVENTS PROPOSAL

testimonials

Hazel's team is professional and you feel as if they value your sponsorship and go out of their way to help you make the most of your conference sponsorship investment.

Keith Till - Zurich Australia

Conference Images set the pace and are one step ahead of the rest in organisational skills, public relations and communication skills - In other words getting the job done on time and within budget.

Peter Furnell - Peter Furnell Entertainment